Your digital compliance and Estates Management tool
Modernise and simplify compliance, planned maintenance, sustainability and financial planning for your school or Trust, with CheckBox
Our mission is simple
At CheckBox, we believe compliance should be simple. Developed by Maxwell Facilities Management Ltd, a trusted facilities management consultancy working with schools and Multi-Academy Trusts across the UK, CheckBox was created to solve the everyday challenges of compliance management. We saw first-hand how time-consuming paper-based systems and disconnected records could be, so we developed a user-friendly digital platform that enables site teams to complete checks, store documentation, track compliance, and prepare for audits from anywhere. Backed by years of industry experience and a passion for helping organisations operate safely and efficiently, CheckBox provides a smarter way to manage compliance, reduce administrative burden, and gain complete oversight of your estate. Whether you're managing a single site or multiple locations, we're here to support your compliance journey every step of the way.
Compliance at a glance
Gain instant visibility of your compliance status through a clear, colour-coded dashboard. CheckBox provides an easy-to-understand RAG (Red, Amber, Green) rating alongside a compliance percentage score, allowing you to quickly identify areas requiring attention and prioritise actions with confidence.
Multi-user, multi-site access
Whether you manage a single building or multiple locations, CheckBox provides secure access for multiple users across your organisation. Collaborate seamlessly with site teams, managers, and leadership staff while maintaining oversight of compliance across all sites from one central platform.
Fully customisable for your school or business
Get rid of those piles of paperwork! CheckBox allows you to upload and store documentation to allow you to reduce the amount of paper needed and in turn reduce your carbon footprint - one step closer to being a 'green' school/organisation.
Integrated e-learning platform
Support staff development and compliance awareness through our integrated e-learning platform. Deliver training, track completion rates, and maintain accurate training records, helping to ensure your team remains informed, competent, and compliant.
PPM Management
Stay ahead of maintenance requirements with a simple and effective Planned Preventative Maintenance (PPM) system. Schedule, track, and manage servicing, inspections, and maintenance activities to help reduce risks, prevent costly failures, and maintain compliance.
Automated task management
Create, assign, and monitor tasks directly within the platform. CheckBox helps ensure important actions are completed on time by providing clear task lists, deadlines, and accountability, reducing the risk of missed compliance requirements.
Make it digital
Say goodbye to overflowing filing cabinets and scattered paperwork. CheckBox provides a secure digital repository for certificates, service reports, compliance records, and supporting documentation, ensuring information is always accessible for audits while helping to reduce paper usage and support your sustainability goals.
Asset Management
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Task list of remedials created
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Financial Planning & Strategic Forecasting
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In-house Inspection Templates
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Trusted by Schools Like Yours
Hear what facility teams are saying about CheckBox.
"Checkbox has been a fantastic addition to Great Learners Trust. It has given us a clear and consistent view of compliance across all of our schools, enabling leaders to identify priorities, monitor progress and provide assurance with confidence. Just as importantly, it has supported our site teams in their day-to-day roles by providing a structured, user-friendly system that helps them manage statutory compliance, maintenance and health and safety responsibilities effectively. Checkbox has strengthened our oversight while making compliance management more accessible and manageable at school level."
Great Learners Trust
Clara Walker, COO
"Checkbox system is easier to use than the previous system. It's a good reminder of when checks should take place, so nothing is missed."
Manor Farm Junior School (GLT)
Caretaker
"It is very efficient for doing the compliance checks, with no paperwork needed. A really good platform and would definitely recommend to others!"
Moorland Primary School
Headteacher
Get In Touch
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